GSTR 2A reconciliation - Frequently Asked Questions

• How does GSTZen's reconciliation matcher work?

  The reconciliation matcher takes into account Supplier's GSTIN, Invoice
  Number, Invoice Date, Invoice Amounts while trying to find the best
  match between Books / Purchase Register and Invoices uploaded by
  Suppliers in GSTR-2A. GSTZen provides the matcher's output in Excel
  format for you to review and analyze. Each row in the report is marked
  as as either

  • Only in Books - This Invoice is present in your Purchase Register but
    could not be matched to any Invoice present in GSTR-2A.
  • Only in Portal - This Invoice is present in GSTR-2A but could not be
    matched to any Invoice present in your Purchase Register.
  • In Books and Portal - This Invoice in your Purchase Register is
    matched with an Invoice present in GSTR-2A.

• The Invoice Number in our Books is different from what the Supplier
  uploaded in GSTR-2A. Can GSTZen match such invoices?

  Yes. GSTZen goes beyond exact matching of Invoice numbers. The matcher
  uses Invoice numbers, dates, and amounts to find the best possible
  match.

• My supplier files GSTR-1 on quarterly basis. They report Invoices dated
  April 2019 in their June 2019 GSTR-1 and such Invoices are visible in my
  June 2019 GSTR-2A. Will GSTZen match such Invoices?

  Yes.

  GSTZen stores all Invoices from GSTR-2A in a single database and tries
  to find the best match between Invoices in this database and your
  Purchase Register. The database will include Invoices visible in April
  2019 as well as June 2019 GSTR-2A Returns and the matcher will use
  these invoices for reconciliation without any issue.

• My supplier has not filed their GSTR-1 on time. They have filed their
  April 2018 GSTR-1 almost a year late. How does matching work in this case?

  You should download your GSTR-2A after they have uploaded their GSTR-1.
  You can then run GSTZen's Intelligent Matcher and get the output you
  desire.

• I have a Purchase Invoice dated March 2018 (FY 2017-18). I am claiming credit in April
  2018 (FY 2018-19). How does reconciliation work in this case?

  GSTZen's matcher uses Invoice Date in Books vs Invoice Date reported in
  GSTR-2A for reconciliation. When you are claiming credit for an
  invoice (or whether you are claiming credit at all) is a totally
  different matter unreleated to reconciliation. GSTZen's reconciliation
  report has a column called Record Date indicating the month in which
  you are claiming credit. You can filter using this parameter.

• How does GSTZen handle Amendments during Reconciliation?

  When a supplier amends an invoice, the original invoice is considered
  as cancelled or invalidated. GSTZen does not use the original invoice
  for reconciliation. GSTZen uses the Amendment for reconciliation.

Amendment in GSTR 2A reconciliation report

• I see filing period as June 2017 in my Reconciliation Report. How is this
  possible? GST started only from July 2017, right?

  In some situations where GSTZen needs a reference to an invoice and
  such an invoice is not available, GSTZen creates a dummy invoice with
  filing period June 2017. As an example, let us say that a Supplier A
  has originally issued an invoice to Recipient B. Later they amend the
  Invoice and issue it to you. In this case, when GSTZen downloads your
  GSTR-2A, the Amendment will be present, but the original invoice will
  not be present (since it was to a different recipient). In this case,
  GSTZen will create a dummy invoice with filing period June 2017.