Looking for GST Reconciliation software? GSTZen’s reconciliation matcher has got you covered. With options to upload your sales invoices through Excel and Tally, GSTZen’s GSTR 1 reconciliation tool will automatically match your sales invoices with GSTR 1 data from the GST portal.
Through GSTZen, you can reconcile GSTR-1 in 4 simple steps:
Through GSTZen, reconcile your GSTR 1 with books in 4 simple steps:
- Download GSTR 1 data from the government portal into GSTZen
- Upload your Sales Invoices and Credit/Debit Notes
- Run GSTZen Reconciliation Matcher
- Download the Reconciliation report
Step-1: Download GSTR 1 data from the government portal into GSTZen
1.1 Log in to your GSTZen account.
1.2 Choose the GST number in the dashboard for which you want to perform the reconciliation.
1.3 Click on Reconcile Books vs Govt. Portal Data, then select “Sales Register vs GSTR-1” and the relevant period.
1.4 Log in to the GST Portal, either through OTP or Username and Password.
Please note: We always recommend using OTP.
1.5 Click on the check boxes for the data you want to download, and click on “Download data from the Government Portal”.
- Here is how you may determine the download status. Once you see that all data points have a Green Tick mark, you may proceed to the next step.
Step 2: Upload your Sales Invoices and Credit/Debit Notes through Excel
2.1 To upload your sales data into GSTZen, please click on Upload Purchase Invoices XLS
- You may either choose GSTZen’s excel sample to upload the invoices or use your excel file with invoice and credit/debit note data
2.2 Once you upload the excel file, choose the appropriate XLS data format and click on Upload Sales Invoice XLS File
- If the Excel file has multiple sheets, you will be prompted to choose the sheet with the data. Click on Use this Sheet against the sheet with invoice data.
2.3 You will now be required to map columns in your Excel sheet into GSTZen. All mandatory fields are marked with a red asterisk. Click on Process file upload once the column mapping is complete.
2.4 GSTZen will process the invoices and provide a summary. Click on Confirm and Save entries once you verify the summary. Once the invoices are uploaded, you will be able to view them in your GSTZen Sales Register.
Step 3: Run GSTZen Reconciliation Matcher
GSTZen Reconciliation Matcher will match fields such as Invoice Number, Invoice Date, GST Number, Invoice Amount, etc, to make the best possible match. GSTZen gives you results relevant to each field or basis of matching.
3.1 Click on Run Sales Details Matcher and choose the Maximum Days Difference and Maximum Tax Amount Difference according to your business. Click on Run Intelligent Matcher
3.2 Once the software gives you a notification that the matcher has run, you will see an option to download the reports. Click on Download Reports.
STEP 4 – Download Reports and Review
You may now scroll down to the Step 4 section and download the Excel report. You get to choose the reconciliation report based on the Invoice Date and Record Date.
To know more about the difference between these reports, please read – Difference between Invoice Date, Record Date, and Filing period
Review the Excel Report (Sheets Available)
The Excel file contains multiple sheets:
GSTR-1 Invoice Reconciliation: Transaction-level reconciliation report of all the parameters of an Invoice.
GSTR1 – Amendment vs. Original: Provide an overview of Original fields and Amended fields.
GSTR-1 B2C Reconciliation: Compares your B2C sales in books with the B2C details reported in GSTR-1 to identify mismatches.
GSTR-1 By Customer: Shows customer-wise all sales reported in GSTR-1 for easy review and verification.